Privacy Policy

We at Flexie understand that your privacy is important to you and that you care about how your information is used and shared online. We respect and value the privacy of everyone who visits Flexie site and will only collect and use information in ways that are useful to you and in a manner consistent with your rights and our obligations under the law.

This Policy applies to our use of any and all data collected by us in relation to your use of website and products. Please read this Privacy Policy carefully and ensure that you understand it. You will be required to read and accept this Privacy Policy when signing up for an Flexie CRM account. If you do not accept and agree with this Privacy Policy, you cannot proceed any further.
Information About Us
Flexie website and Flexie CRM product are operated by RT Software Group sh.p.k, a limited liability company registered in Albania under VAT# L42202006O, whose registered address is Rruga Barrikadave, Pall. Ndertim Vila SH2, K8, Apt
1. What information we collect and why
Some data will be collected automatically by Flexie as described in our Cookie Policy, other data will only be collected if you voluntarily submit it and consent to us using it for the purposes set out in section 2, for example, when signing up for an Account. Depending upon your use of our website and product we collect:

When creating an Account:

  • Your Name
  • Email Addresses
  • Phone Numbers
  • Country
  • IP Address
In addition, when partnering with US:

  • Company name
  • Company Address (Address, City, State, Country)
All personal data is stored securely in accordance with the EU General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR). For more details on security see section 2, below. We use your personal data such as your name, your company’s name and your email address, phone number so we can proceed to creating your Flexie CRM account.

With your permission and where permitted by law, we may also use your data for marketing purposes which may include contacting you by email, telephone or sms to notify you about new releases, features and offers on Flexie CRM product.

We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, as amended in 2004, 2011 and 2015.

Under GDPR we will ensure that your personal data is processed lawfully, fairly, and transparently, without adversely affecting your rights. We will only process your personal data if at least one of the following basis applies:

  • you have given consent to the processing of your personal data for one or more specific purposes;
  • processing is necessary for the performance of a contract to which you are a party or in order to take steps at the request of you prior to entering into a contract;
  • processing is necessary for compliance with a legal obligation to which we are subject;
  • processing is necessary to protect the vital interests of you or of another natural person;
  • processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; and/or
  • processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by the fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
2. How and where we store your data
We only keep your data for as long as we need to in order to use it as described above in section 1, and for as long as we have your permission to keep it. In any event, we will conduct an annual review to ascertain whether we need to keep your data. Your data will be deleted if we no longer need it in accordance with the terms of our Data Retention Policy.

Your data will be stored within the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein) as our data server resides within the EEA.

However, some of your data may be stored or transferred outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein) because of the third party applications that we use within Flexie CRM. You are deemed to accept and agree to this by submitting information to Us. If we do store or transfer data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the EEA and under the GDPR. Such steps may include, but not be limited to, the use of legally binding contractual terms between Us and any third parties we engage and the use of the EU-approved Model Contractual Arrangements.

If we intend at any time to transfer any of your data outside the EEA to other third parties, we will always obtain your consent beforehand.

Data security is of great importance to Us, and to protect your data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected through Flexie website and forms.

Notwithstanding the security measures that we take, it is important to remember that the transmission of data via the internet may not be completely secure and that you are advised to take suitable precautions when transmitting to us data via the internet.
Cookies and other tracking technologies
We are committed to offering you the best experience. By using our site, you understand that we use cookies and other tracking technologies so as to enhance your experience of using Flexie. We use cookies to improve the use and functionality of our site and also gain insight into how visitors our tools and services. Cookies help us better understand your needs, improve user experience, and gain valuable feedback from our customers. We use cookies to analyze trends, track user’s movement around the site in order to get demographic information about our users and administer the site.

You have the right to reject cookies as described in our Cookie Policy. Doing so, however, will impact your experience in using our services. If you turn cookies off, you will still be able to use our site, but you won’t be able to benefit from all features or areas, as you would in case you accept cookies. We may, in our discretion, gather information such as browser type, internet protocol (IP) address, internet service provider(ISP), operating system, date/time stamp, etc. We collect these data solely for the purpose of improving the services we offer to you, to improve site functionality, analytics, marketing, etc.

We will not use collected data for any other purpose other than those described in this Privacy Policy statement. Flexie shall respect your right of knowing how your data is being collected, used and stored. You will be notified through a message to your primary email address any time there is a change in how we collect, use and store personal information.
3. Do We Share Your Data?
We may contract with third parties to supply the best services to you on Our behalf. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under the law. We currently contract with:
Name of Third Party Purpose Strictly Necessary
Twilio Phone calls inside Flexie CRM Only if the account will connect to it.
Nexmo Phone calls inside Flexie CRM Only if the account will connect to it
We may compile statistics about the use of Flexie including data on traffic, usage patterns, user numbers, sales and other information. All such data will be anonymized and will not include any personally identifying information. We may from time to time share such data with third parties such as prospective investors, affiliates, partners and advertisers. Data will only be shared and used within the bounds of the law.

In certain circumstances we may be legally required to share certain data held by Us, which may include your personal information, for example, where we are involved in legal proceedings, where we are complying with the requirements of legislation, a court order, or a governmental authority. We do not require any further consent from you in order to share your data in such circumstances and will comply as required with any legally binding request that is made of us
4. How Can You Control Your Data?
When you submit information via Flexie.io or Flexie CRM forms, you are will have to agree with our Privacy Policy and Terms of Service. We aim to give you strong controls on our use of your data (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails.
5.Your Right to Withhold Information and Your Right to Withdraw Information After You Have Given it
You may access Flexie.io without providing any data at all. You may restrict your internet browser’s use of Cookies described in our Cookie Policy.

You may withdraw your consent for us to use your personal data as set out in section in 1 at any time by contacting us using the details set out in section 4, and we will delete your data from our systems. However, you acknowledge this will limit the use of your Flexie CRM account.
6. How Can You Access Your Data?
You have the legal right to ask for a copy of any of your personal data held by us (where such data is held). Please contact us using the details set in the bottom of this page.
7. Summary of Your Rights under GDPR
Under the GDPR, you have:

  • the right to request access to, deletion of or correction of, your personal data held by us;
  • the right to complain to a supervisory authority;
  • be informed of what data processing is taking place;
  • the right to restrict processing;
  • the right to data portability;
  • object to processing of your personal data;
To enforce any of the foregoing rights or if you have any other questions about us or this Privacy Policy, please contact us using the details set in the bottom of this page.
8. Location and transfer
Our data servers reside within the European Economic Area. We may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of our business. Data provided by users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use the data for the purposes for which it was originally collected by us.

In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes.
9.Changes to Our Privacy Policy
We may change this Privacy Policy as we may deem necessary from time to time, or as may be required by law. Any changes will be immediately posted on Flexie.io website and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our website following the alterations. We recommend that you check this page regularly to keep up-to-date.

If you have any questions regarding our Privacy Policy, don’t hesitate to contact us at support (at) flexie (dot) io